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Laboratory Services Protocol - Chapter 8, 2019 UnitedHealthcare Adminstrative Guide

Laboratory Services Protocol

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To comply with state and federal data collection and reporting requirements, we require clinical data from you. It helps us measure quality of care for our members. It helps us collaborate with you to address gaps in care. You must submit all clinical data including laboratory test results. 

Give us this data within 30 calendar days from the date of service or within the time specified by law. 

Please follow state and federal laws when giving us the clinical data. We need to provide the source of the data to satisfy National Committee for Quality Assurance (NCQA) audits or other compliance requirements. You must confirm that the information given to us is accurate and complete.

We verify that security measures, protocols, and practices are compliant with:

  • HIPAA regulations
  • UnitedHealthcare data usage, governance, and security policies

We use the clinical data to:

  • Perform treatment 
  • Payment
  • Follow state and federal law
  • Health care operations, as defined in HIPAA

Health care operations may include:

1. Compliance with state and federal data collection and reporting requirements, including:

  • Healthcare Effectiveness Data and Information Set (HEDIS)
  • Consumer Assessment of Healthcare Providers and Systems (CAHPS)
  • Health Outcomes Survey (HOS)
  • NCQA accreditation
  • CMS or Star Ratings
  • CMS Hierarchical Condition Category Risk Adjustment System

2. Care coordination and other care management and quality improvement programs such as:

  • Physician performance
  • Pharmaceutical safety
  • Member health risks using predictive modeling and the subsequent development of disease management programs used by UnitedHealthcare
  • Other member and care provider health awareness programs

3. Quality assessment and benchmarking data sets 

We will work collaboratively with you to help ensure all clinical data values are being transmitted effectively. This allows for lawful identification and use of the clinical data.

We define the HIPAA minimum necessary data requirements defined in specific documents related to the method of clinical data acquisition. View th EDI companion guides that contain these requirements.

The Laboratory Services Protocol applies to all participating physicians and health care professionals, and it applies to all lab services, clinical and anatomic, ordered by care providers, except this protocol does not apply:

  • When the physician bears financial risk of lab services.
  • When the physician provides laboratory services in their offices.

You are required to refer lab services to a participating lab provider. You can confirm whether a lab is in our network at UHCprovider.com or by contacting us directly.

We maintain a large network of regional and local labs. These labs provide a fast, comprehensive range of services. They also provide clinical data and related information to support:

  • HEDIS reporting
  • Care management 
  • UnitedHealth Premium Designation program 
  • Other clinical quality improvement activities

For an exception to this requirement you must have:

  • Written consent from the member to use an out-ofnetwork laboratory for that member’s laboratory service for that date of service, and 
  • UnitedHealthcare approval to refer the member to use an out-of-network laboratory for that member’s laboratory service for that date of service.

If you refer a laboratory service to an out-of-network care provider, and have not responded to our request to confirm that the exceptions apply, you will be out of compliance with your Agreement. We may take administrative actions, which include:

  • Loss of eligibility for the Practice Rewards programs; 
  • A decreased fee schedule; 
  • Financial responsibility for any costs or expenses collected from a member by a non-participating laboratory, including non-covered services and balance bills, if there is no written member consent authorizing the referral to the non-participating laboratory; or 
  • Termination of network participation, as provided in your Agreement.

This protocol applies to all participating physicians and health care professionals, and it applies to all laboratory services, clinical and anatomic, ordered by physicians and health care professionals.

We do not allow our care providers to earn money from referring members to a lab. This includes profits from: 

  • Investments in an entity where the referring care provider generates business 
  • Profits from collection, processing, and/or transporting of specimens 

If you do not follow this rule, we may:

  • Decrease your fee schedule
  • Terminate your network participation

Our protocols require electronic submission of lab results within 30 days of a lab test. This supports HEDIS closure rates and significantly reduces the burden of manual chart requests for our care providers.

Care providers are required to submit an expanded set of clinical data following a physician visit, as well as a discharge summary within seven days of an inpatient discharge.

When you share this data with us electronically, we can: 

  • Promote timely engagement between you and our members. 
  • Reduce the administrative burden of manual information sharing. 
  • Drive quality outcomes for you and our members by closing gaps and improving coordination of care. 

To begin sharing the required information, please contact our Data Acquisition Technical Support (DATS) team via email at dataacquisitiontechsupport@uhc.com. Care providers have different data transfer capabilities, and we will work with you to find the best method of data transmission.